Linked to the acceptance of the Sport England (National Lottery) grant for £10,000 to buy 3 x RS Feva’s we need to update our constitution. Notice is hereby given that an Extraordinary General Meeting of Pevensey Bay Sailing Club Limited will be held on Sunday 5th June 2016 at 1330 hrs in the Clubhouse.
The purpose for this meeting is to get approval from the membership, in the normal way, of the following alterations:
Memorandum of Association
Addition to clause 3(c) that shall be amended to read as follows:
To establish maintain and conduct a Club for the promotion of a sport and pastime of sailing in all its forms. Pevensey Bay Sailing Club Ltd is open to applications from all persons regardless of ethnicity, nationality, sexual orientation, religion, beliefs, gender or disability.
Articles of Association
Clause 19 shall be amended to add an additional paragraph at the end of the existing clause:
Whenever a Director has a financial interest or any duty which is material and which conflicts or may conflict with the interests of the Company in relation to a matter to be discussed at a meeting of the Board, that individual shall:
(a) declare the nature of the interest at the time or before discussion begins on the matter;
(b) withdraw from the meeting whilst that matter (only) is discussed unless expressly invited to remain in order to provide information;
(c) not be counted in the quorum for that part of the meeting;
(d) withdraw during the vote and have no vote on the matter
Addition of new clause 25 that shall read as follow:
The Directors will ensure that annual financial statements are prepared by a competent person in line with generally accepted accounting principles and presented to the members at the Annual General Meeting. The financial year end shall be the 31st of October or whatever period end the company shall approve in general meeting.
This change will require the numbers to be amended of existing Articles 25, 26, 27 to 26, 27, 28 and the reference to Article 26 in Article 27 to read Article 27.
By order of the Hon. Secretary, Karen Hilder, dated 13th May 2016
Pevensey Bay Sailing Club Ltd
Old Martello Road